There are various options available to share Google Docs. It can be done by either sending someone a link that they can access, or you could email the Google Doc. while you collaborate with people.
If you do not prefer to compose emails in Google Docs, you can choose to attach a Google Docs document to an email. In this way, you don’t need to share the document with anyone or change the permissions.
it may so happen sometimes that the document you need to send is required in a Word, PDF, or another format. In such cases, you could use the option email as an attachment. But how do you send Google Docs as an attachment in an email?
Also, we will see how to compose emails in Google Docs?, and how to compose email templates in Google Docs? how to send a Google doc to someone without Gmail? and how to send Google Docs as an email body?, how to email a Google Doc as a PDF?, how to send files using Google Drive? etc.
Let’s find out…
Table Of Contents
- Send Google doc as an attachment in Email
- How to compose emails in Google Docs?
- How to compose email templates in Google Docs?
- How to attach a doc to an email?
- How to send a Google doc to someone without Gmail?
- How to send Google doc as email body?
- How to send Google Docs as an email body?
- How to email a Google Doc as a PDF
- Sending Google Docs as an attachment from a phone
- Inserting the Google Doc
- How to send files using Google Drive?
Send Google doc as an attachment in Email
To locate the option, you need to open the File menu in your Google Doc and select Email –> Email this file.
This will take you to a page that resembles an outward email composer.
Choosing the File format
To send the Google doc as an attachment, the file type or format needs to be chosen. The drop-down menu has options to change the format of the file.
You can send the Google doc as an attachment in formats like PDF, Microsoft Word, Rich Text, HTML, Plain text, or open document. You could use one of these options or paste the contents of the Google Doc in the email using the Paste the item itself into the email.
After you change the format the file gets attached to the email.
Adding Recipients and email message
It is now time to add the recipients. In the box titled To Type in the email ids of people, whom you want to send the Google Doc to.
You can add a subject and a message to those receiving the Google doc.
There is an option at the bottom that allows you to send the document to yourself.
After you finish choosing the format, adding recipients, and adding the subject and message, click Send at the bottom of the page.
How to compose emails in Google Docs?
Do you know – Composing emails in Google Docs has more advantages than Gmail Compose Window. Yes, you heard it, right? Google Docs have more editing features to compose email than the Gmail compose window.
You can do several revisions and can review them multiple times while composing emails in Google Docs. Composing emails in Google Docs lets you add several additional features such as tables, embedded images, etc.
As part of this article, I’ll walk you through some of the best and easiest ways to compose emails in Google Docs.
How to compose email templates in Google Docs?
You can create beautiful email templates in Google Docs. You can build the backbone of your template using tables. You can give background color, and add some colors, images, text. Then, you can mail the email template from Google Docs.
Now, let’s discuss How to compose emails in Google Docs?
There are plenty of ways you can compose emails in Google Docs. You can send Google Docs as an email body, you can send Google Docs as attachments without having to open Gmail, or just share any Google Docs document via email with colleagues or people from outside your organization. Let’s see these different ways of composing emails in Google Docs one after another.
Above, We have discussed sending Google doc as an attachment in an Email and there is another way to attach a doc to an email as explained below.
How to attach a doc to an email?
Attaching a doc to an email only sends a static copy of your document to the recipient. You can download the Google Docs file first and then email it. To attach a doc to an email, follow the below steps.
Step 1: Open the Google Docs document that you wish to attach to an email.
Step 2: Navigate to the top menu bar and click File > Download.
Step 3: Open the document and go to File > Download.
Step 4: From the dropdown menu, choose one of the formats – Microsoft Word(.docx), Rich Text Format(.rdt), OpenDocument format(.odt), PDF document(.pdf), Webpage(.html, zipped), Plain Text(.txt), and EPUB Publication(.epub).
Step 5: The composed email in Google Docs will be downloaded to your device. Now open your preferred email service and then attach the file to the message.
How to send a Google doc to someone without Gmail?
A Google Doc can be emailed as an attachment even if the person you need to send the document to doesn’t have a Gmail account.
The sending process remains the same File >select Email –> Email this file
Simply add their email ID in the Recipient section and select Send
How to send Google doc as email body?
Documents as mail attachments can be sent in specific formats like PDF or Word. In some cases, the text from the Google Doc can be pasted directly in the body of the email.
How to send Google Docs as an email body?
To send Google Docs as an email body, follow the below steps.
Step 1: Open Google Docs and sign in to your account.
Step 2: Create the email template you want to send.
Step 3: Navigate to the top menu bar and click File.
Step 4: From the drop-down menu bar, choose Email > Email this file.
Note: You can also email a Google Docs document if it is a shared file. To do so, Click File > Email > Email collaborators.
Step 5: A window will be opened that allows you to compose details such as Recipient, Subject, and Message (Body). You can also choose “Send yourself a copy” if you need it.
Note: If you want any other content to include in the document, you can include it in the “Message” box.
Step 6: To send Google Docs as an email body, choose “Don’t attach. Include Content in the mail”.
By choosing “Don’t attach. Include Content in the mail” instead of choosing the “File Format” option, you can send Google Docs as an email body. This enables the recipient to see the Google Docs document’s contents to open without any downloads.
How to email a Google Doc as a PDF
Sometimes, composing emails and sending Google Docs as an email body may affect the formats and alignment of words. To preserve the format and style of the Google Docs document, you can compose the email and email it as a PDF. To email, a Google Doc as a PDF, follow the below steps.
Step 1: Compose the email in Google Docs.
Step 2: Navigate to the top menu bar and click File > Email > Email this file.
Note: “Email this file” is the recommended option if you want to share the document with external contacts, without giving them permission to edit the content”
Step 3: In the window that opens, fill the details such as Recipient, Subject, and Message (Body).
Step 4: By default, the PFR format is enabled. Google Docs will convert the document automatically before sending the attachment. If it’s not enabled, just click PDF, and your file will be converted to PDF format.
Step 5: Click ‘Send’.
This method will attach a PDF file to the email that the recipient can download to their device.
Sending Google Docs as an attachment from a phone
The method stated in the previous section is convenient when using a laptop or desktop. There are times when we need to send emails from our phones. This is something most of us are used to on a daily basis. We reply to emails almost instantly using our smartphones.
On phones may it be Android or iOS we have apps for almost all Google Applications. in Android phones most of them come pre-installed with the phone. But if for some reason your phone does not have them, they can be downloaded from the Google play store. Whereas iOS users would have to download it from the Apple Store.
As discussed earlier Google Docs are stored in Google Drive which is cloud-based storage by Google. So in order to attach a Google Docs file, you need to have these applications on your phone. The attachment process on phones is fairly straightforward.
Open the Gmail app to check and compose emails. If the attachment is part of a reply select the mail you need to reply to and select Reply. The Reply button can be found near the email id of the sender. It looks like a leftward-tilting arrow. Clicking this arrow will open a section in which the email content can be composed.
Open Gmail >Select mail to be replied > Choose the Left-facing arrow to reply
Alternatively, if it’s not a mail you want to reply to and a new mail to be composed. This can be done by clicking the colorful cross at the bottom of the page once the Gmail app is opened.
Open Gmail > Compose mail
Inserting the Google Doc
The mail composition box has a button in the shape of a paper pin on the top right. This is located next to the send and other settings located in the vertical dots section.
The Attach option has two options Attach File and Insert from Drive
Select Insert from Drive, this is open the Google Drive application on your phone. In this folder, you will find all the files on your Googe drive.
Select the Google Docs file that you need to attach. Once selected the file will show up as an attachment in the mail.
Attach > Insert from Drive > Select the Google Docs File
After the mail is composed and the file is attached hit Send.
How to send files using Google Drive?
If you want to compose emails in Google Docs and send files in Gmail, you can do this by using Google Drive. To send files using Google Drive, follow the below steps.
Step 1: Open Gmail and log into your account.
Step 2: At the top left corner of the screen, click Compose.
Step 3: Click on the “Google Drive icon” at the bottom of the “Compose screen”.
Step 4: Select the Google Docs files you want to attach and click Insert.
Note: When you attach a Google Drive file to an email, Gmail checks to see if your recipients have access to the file. If they don’t, you’ll be prompted to change the sharing settings of the file before you send your message.
Note: You can also compose multiple emails in Google Docs and attach them in a mail. Open Google Drive and select all the saved email templates. Right-click on them and select download to get files. Now attach them to any preferred email program.
And Voila! It’s this much simple to compose emails in Google Docs. Now, it’s your turn to compose a beautiful email template in Google Docs.
You may like the following Google Docs tutorials:
- How to use voice typing in Google Docs?
- Google Docs vs Microsoft Word
- How to insert signature (E sign) in Google Docs
- How to delete a page in Google Docs
- Google Docs vertical alignment
- How to add table of contents in Google Docs
And also, By following the steps mentioned above, you can send Google Docs as an attachment in an email or even you can email a Google Doc as a PDF. The people you are emailing the Doc to will receive it as a downloadable attachment in the file format you have chosen.
Hope you have enjoyed this article !!!