Want to use Google Docs? Let us try to find out how to use Google docs without Gmail or Google account.
Google docs is one of the most common tools being used in today’s remote world. Right from school children to high profile employees and business owners, Google Docs has become an inevitable tool for document management and creation.
Anyhow, there are various other providers as well. It’s not that all the end-users would be using Google docs. Say, an apple user might use different document tools.
Similarly, many might have their own favorite and would love to use those. Thus it’s highly important to make sure the document being shared is accessible to anyone even someone who doesn’t own a Gmail or Google account.
Luckily, Google docs not just limited to Google users. Let’s explore how one can achieve this briefly in this article.
Table Of Contents
How to access Google docs with just a Google account and not using Gmail?
- Creating Google account
Mailing clients can be different for different users. Users with Mac operating systems might use their own email client.
Similarly, Linux users might love to use their own email client. Additionally, businesses might adapt to different professional mailing clients to support their support system better. Thus in such cases, instead of demanding users to create a new Gmail account just to use Google Docs Google allows one to access it with just a new google account.
One can easily create a Google account with whatever email you are using. When you want to set up a Google account, you simply navigate to the new account page and then enter your existing email address, password, and other personal information.
This allows you to access any of the products that Google offers for free, such as Docs, Adsense, and Webmaster Tools.
- Accessing Google Docs
Google docs provide you with various levels of accessibility settings. After creating a document on Google Docs, you have the authority to let other people access it.
When you go to the “Share This Document” section of Google Docs, it gives you the option of entering the recipient’s email addresses to whom you are up to share.
Once you submit the email addresses, it sends an email to that person. Once the particular user clicks on the link in the email, the user is taken to a login screen. As said above, ensure you have a Google account to gain access to the document.
- Granting instant access
This type of basic account setup could allow users to get access to the docs instantly without any further configuration.
In such a case, anything that is being shared in the document is visible to that person. When the new user makes a change to the document, it will show up on your screen while viewing the document.
This allows one to work on a document at the same time as another person without duplicating any work.
How to access Google docs by publishing to the web?
When you share a link to a Google Doc with someone it very likely is in the editing mode look. The viewer will see the WYSIWYG toolbar, the margins, and other things that give you the impression that you are looking at a particular document. This includes all of the Google documents: text, spreadsheet, presentation, drawing.
However, it’s super simple to publish those documents as web pages so that you prevent users from editing them. Thus you simply give the Web address to others who you want to see it. When you do this, the other users will not be able to edit the document.
This option basically creates a website for your readers to check out your documents. This does not require access to Gmail or even a Google account to see it.
Steps to publish Google docs to the web:
Step 1: Open Google docs on your browser
Step 2: Under the File menu, choose “Publish to the web.”
Step 3: Make sure to activate “Start publishing”
Step 4: A new confirmation dialog will be displayed. And for good measure, you will need to confirm your choice.
Note: The viewing options of the document will NOT be overridden. If the document is private then the published link will NOT be viewable by those who were not shared on the document.
Document link viewing:
The Document link can be shared with users so they can view the page as if it were a webpage and not a document.
In order to embed your doc with any other external sites like Shopify, WordPress, or any builders you can use the embed link available.
Emailing file to the user as an attachment
The other super simple trick would be sharing documents via Gmail client.
Step 1: Open Google docs on your browser
Step 2: Choose File -> Email -> Email as attachment
Step 3: A new dialog box will be opened. There you choose a file format and type in the recipient’s email address. Your file will be sent via email as an attachment in the format you choose.
You can choose to send the file as HTML, PDF, Rich Text, or Microsoft Word.
The main advantage of this method is that it’s fast and easy to get your content to the people who need to see it.
The downside of this method is that it means there are two distinct versions of your document floating around—and you cannot collaborate with the recipient online.
Google lately announced the PIN way to use documents without Google accounts. The said email would contain a link to the shared document. Non-Google users will be able to access the link and request a PIN that it would be delivered via a second email. Once they enter the PIN code, users can then view or edit the shared file -based on the assigned permissions.
The beauty is that file owners will be able to view a detailed activity log for each file and PIN and revoke a PIN’s access at any time they wish or see irregular activity. But this is in the beta program and currently closed for some reason and seems no longer active.
How To Use Google Sheets Without Gmail?
Google lets you achieve the same with any kind of documents. Google sheets are something you will end up using most of the time. Since we are entirely reliant on data for decisions. Thus businesses see this as a worthy entity,
- The recipient will click the link inside his email, follow the said link to the Google Sheet, and attempt to login with a personal Gmail account.
- Upon clicking the Request Access button, the sender then receives an email of their own requesting access for the recipient’s personal Gmail account.
But what if the user doesn’t own a Gmail account? In such a case, you’ll need to use one of two solutions:
- you can create a separate Google account and attach an alternate email address (or)
- Create a brand new Google account just like the one we would follow for Google docs and Slides.
You may like the following Google docs tutorials:
Hope we’ve covered most of the interesting document tricks and thus now you will be super-efficient in dealing with documents. No additional accounts, no additional worries maintaining software, compatibility, and so on. Try these simple hacks and you’ll be surprised.