Pros and Cons of Google Drive

Google Drive is a free data storage service that offers 15 GB of storage space to store and synchronize important files, documents, pictures, and so on. One of the most beneficial things about Google Drive is it uses cloud computing technology that stores your precious data in Google’s servers so that you can access it from anywhere. Here, we will check the Pros and Cons of Google Drive or the advantages and disadvantages of Google drive.

Google Drive support over 20 different file formats and has many advantages over other storing platforms. You can use Google Drive on your browser or download Google Drive on your computer, smartphone, or tablet.

Pros and Cons of Google Drive
Pros and Cons of Google Drive

Even though there are a lot of advantages to using Google Drive, there are still you can encounter some disadvantages to Google Drive. Before that, let’s discuss What is Google Drive?

What is Google Drive?

Google Drive is an excellent cloud-based data storage service that can help you to store your important files, pictures, documents, Videos, etc securely.

Google Drive provides you with 15 GB of storage space free of cost. Not only that once you will reach the limit, but you can also utilize more space with different attractive paid plans with more storage capacity.

Pros and Cons of Google Drive

Let’s dive deep to know the advantages and disadvantages of Google Drive.

Pros of Google Drive

Below are the pros of google drive or the advantages of Google drive.

1- Access your files everywhere

One of the weighed pros of Google Drive is your files are stored in Google servers so that you can access them anywhere and anytime. All you need is the ability to access the internet. Google Drive is a Cloud-based document saving system that never lets you lose your important files even when you lose your devices.

2- Instant access to edit files

Google Drive is the one-stop solution for all your Google files that gives you the added advantage of instant access to a suite of editing tools like Google Docs, Google spreadsheets, Google slide presentations, etc that allows you to edit and make changes to your files.

3. Compatible with various devices

You can simply access your Google Drive files anytime and anywhere with various devices such as Personal Computer, Mac, iPhone, iPad, and Android devices that make Google Drive more beneficial.

4. A quick search of your files

Google Drive has the feature of searching by keyword and filter by file type to get your files very easily in no time. One of the best advantages is that even though your file is an image file, you can also search the word in the image file. You can also search depending on the accessing privilege of the files(like the owner)

5. View any types of file

Google Drive can open up to 30 types of files such as HD video, Adobe Illustrator, and Photoshop in your browser. The key pro is that you don’t need to install or own any of this file types on your PC.

You are flexible enough to store different file types of large sizes. You can store your favorite documents, videos, PPTs, audio, PDFs, and many more without any issue.

6. Sharing is simple

Google Drive allows you to share your files with collaborators and other people with just a few simple clicks. This is one of the best pros of Google Drive. You can also set permissions where your collaborators can either view, edit, comment on your files, or all of them. This feature makes your Google Drive files safer. Once someone has the link to the document, all they need is access to your drive and they will have the file easily.

7. Open discussion

The comments feature is enabled in Google Drive where you can create and reply to comments to get feedback and make files more collaborative in the Google Drive window itself.

8. 15 GB free storage space

Google Drive offers you a 15 GB storage space that is completely free. You can also choose to upgrade your storage space plan to 25 GB for $2.49/month, 100 GB for $4.99/month, or even 1 TB for $49.99/month

9. Best User Interface

The added pro of this online storage platform is that it is very easier to manage Google Drive. You can’t find any complications associated with maneuvering through the documents. The user interface of Google Drive is very simple which makes it easy to navigate and find what you need in no time.

10. Great Usability and reduced cost

Google drive is much easier to use and has a vast range of intuitive features encouraging even fresh users to navigate through Google Drive easily. Google Drive is completely free with 15 GB of data storage.

11. File Management and organization

Even though the organization of files on Google drive is automated, you can customize the files to access it easily. Google Drive is far better than other storage devices in file management and organizations.

12. Backup your precious Files

You can backup your precious files, photos, and other types of resources. All chosen files will be backed up on your computer whenever they appear on Google Drive. You can not only save your cloud data on your computer but also customize it to automatically save your hard drive data on the cloud, making it available from any device.

13. Optical Character Recognition Feature

Google Drive has an optical character recognition feature that is capable of scanning through Google Drive documents saved by other users or collaborators and finding the word (or name) that you searched for. 

14. Secured files

Since your Google Account password is required to access any file in your Google Drive, your files are safer and secured in Google Drive. Advanced admin controls will add extra layers of security.

15. Easily, compatible with Microsoft Products

Google Drive is fully compatible with different Microsoft products like Microsoft Word, Excel, etc. You can easily open your word or Excel documents easily and even you can easily convert them to your required formats.

Even though you experience excellent benefits, you may also find drawbacks or cons while using Google Drive.

Cons of Google Drive

Now we will see the cons or disadvantages of Google drive.

1. Potential security risks

One of the major cons of Google Drive is the risks with the potential security. You will not find any password protection feature in Google Drive which can help you to give an extra layer of security to your files. This may affect when you send a link to someone and they decide to share it with someone else, there’s no way for you to stop them. Once the Google Drive link is shared, anyone with access to that particular link can able to use it easily. which is a major drawback of Google Drive.

2. Internet connection is inevitable

Another major disadvantage of Google Drive is you must be connected to the internet to see the real-time updates made. While you can work offline and without an internet connection, the changes you make are only visible on your document on whatever device you’re using at the time. So until you get back to a stable internet connection, your collaborators won’t be able to view any changes you made to the document.

3: Can’t upload files larger than 5 TB per day

Google Drive limits uploading when you reach 750 GB of uploads in one day. This is one of the major pros of Google Drive. You will be automatically blocked from adding any more files and must have to wait for the next day to add more.

4. File size Limits

Embedded images inside documents in Google Drive should not exceed 2 megabytes in size. Text or alphanumeric documents in Google Drive are restricted to 1,024,000 characters, regardless of the number of pages. Slideshow presentations in Google Drive are restricted to 100 megabytes, which comes out to about 400 slides. These limitations are considered to be a huge disadvantage of Google Drive.

5. Unpredictable Third-Party Apps

There are a number of apps and add-ons that work with Google Drive. Some first-party apps from Google work pretty well, but some third-party apps integrated with Google Drive are often bloated adware. Although all the third-party apps that we found were free to install, many of the apps require payment to unlock all of their features.

Google Drive permits you to use file storage collaboratively to edit spreadsheets, documents, drawings, presentations, forms, and more. Undoubtedly, Google Drive has a lot more pros compared to its cons.

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Let’s make use of the advantages of Google Drive and find workarounds to come over the disadvantages of Google Drive.