In this digital era, without a doubt, we’re flooded with different applications for document needs. Ranging from simple notes app to storage solutions like dropbox, google drive we’re practiced to use in our daily routines. Anyhow, the common naming conventions in Google products can be confusing at the amateur stage. Especially, there is a lot of misconceptions between Google Drive and Google Docs. They’re not the same. Let’s break down and find out all the major difference between Google Drive and Google Docs in general.
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Difference between Google Drive and Google Docs
Even though some of the features and methods to use those features are the same for both Google Drive and Google Docs, there are notable differences between Google Drive and Google Docs. One of the main differences is mentioned below:
Google Docs is a web-based document management application/software to create and edit word processing documents
On the other hand, Google Drive is a cloud file storage and synchronization service for all popular document formats.
What is Google Docs?
Google Docs is a free web-based application that supports storing, creating, and editing documents online. The major advantage of Google Docs is that the documents can be accessed from anywhere and on any device. The document owner owns the entire control and can allow other Google members to access their documents.
The beauty of Google Docs is that users can upload Word or any other text-based documents and convert them to the online editing program. From there, multiple users can work on the same document in real-time, adding pictures, adjusting margins, editing content, etc on documents from their favorite device and location favored by internet access.
Advantages of Google Docs
The advantages that come packed with Google Docs are humongous.
- It provides smart editing and styling tools to easily format text and paragraphs.
- It has free fonts, links, images, and drawings, etc. as well as templates.
- It also has prebuilt resumes, reports, and other different document templates to help you simplify your document needs.
- Google Docs allows a group to work on the same documents at the same time.
- Changes are saved automatically
- It is also possible to check the history and view an older version of the same document.
- Accessible on multiple devices such as a smartphone, tablet, or personal computer.
- When the document is done, it can be saved and transferred to a desktop in Word, OpenOffice, RTF, PDF, or HTML format as well as having the option to be placed in a zipped file.
Limitations with Google Docs
- Lack of fonts (but, newer versions are getting better)
- It could be quite confusing for some users who are unfamiliar with it at the start having said they have limited experience working with technology.
- Does not work seamlessly with a bad network connectivity
Hope you get a detailed idea of what Google Docs is, how it works, what are all the advantages and the limitations of Google Docs. Now let’s see what is Google Drive in detail to understand the differences between Google Docs and Google Drive.
What is Google Drive?
Google Drive is a file storage and a synchronization service developed by Google. Earlier, there is no possibility to exchange large files such as videos using Gmail. Thus Google Drive came as the rescue. It allows the users to store files on their servers, synchronize, and share files.
It allows documents of various formats such as storing images, videos, recordings, stories, designs, drawings, and many more. It comes baked with Google Docs, Google Sheets and Google Slides to create documents, spreadsheets, presentations, and many more.
Advantages of Google Drive
Few notable things you can enjoy with Google Drive service are,
- Google provides each Google account holder with 15 gigabytes of free storage exclusive.
- Additionally, the users can obtain 100 gigabytes, 1 terabyte, 2, 10, and 30 terabytes on payment, if needed.
- The user can share the files and folders with other users by changing their privacy settings.
- Facilitate us to invite other users to view, download, and collaborate on all necessary files.
- Users can access his files from any device such as smartphones, tablets, or personal computers.
- Google Drive has multiple ways to find, sort, and view your files
- One of the most impressive new features is the ability to search for text in picture files, something that can help you find exactly what you are looking for when everything is generically labeled image_0056, image_0057, etc.
Limitations of Google Drive
- At times, when your internet connection is bad it takes forever to upload the videos.
- The confidentiality of the files stored is doubtful since we are storing it in the cloud. Yet Google evolved a lot when it comes to security and privacy.
- Video uploads and downloads can be frustrating.
Having said that, Google docs and Google Drive are completely different applications, but they work harmoniously together and can provide a very effective collaboration platform for users in any area of the world.
Hope things are a bit clear now after reading this article. Although Google Drive and Google Docs share various differences and similarities, they both are extremely helpful and have become one of the most unavoidable tools of the present remote+ environment. Thus, it’s vital for us to understand the technology and difference between Google Docs and Google Drive clearly.
You may like the following Google docs and drive tutorials:
- How to find large files in Google drive
- How to upload multiple files to Google Drive from Android and iPhone
- Password protect document in Google drive
- How to upload videos from google drive to youtube 2020
- How to add column in Google docs (multiple columns)
- How to change Google docs background
- How to bookmark Google docs