How to keep Google docs private

Google Docs is an incredibly convenient, versatile collaboration tool that provides valuable options to share its document with specific people. Google Docs provides impressive sharing options that allow you to share your Google Docs documents. But sometimes these sharing options can pave way for private issues. Unfortunately, the sharing options may result in great risks and questions the privacy and security of your Google Docs document. Keeping your Google Docs files private is essential to protect your files from unwanted threats. Let’s dive deep to know how to keep Google Docs private.

How to maintain privacy when sending Google Docs

One of the easiest and most effective ways to maintain privacy and securely share your Google Docs document is to share it with the known specific people. 

Why you need Google Docs private?

  • When you create a private Google Docs document, you are the only person who can access it. 
  • You only have the right to give access to other people. 
  • Anyone trying to access your Google Docs document has to sign in to their Google Account to verify that they have access to your Google Docs doc.
  • Private is the best setting for your personal Google Docs documents.
  • Keeping your Docs private is also a good option if you want to collaborate within a trusted small circle of people. 

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Keep Google Docs private – Stop sharing Google Docs file

The ability to easily share your Google Docs files with other users is one of the more useful features of Google Docs. Google Docs makes collaboration much simpler than any other application.

But what if you want your Google Docs file that you had previously shared with someone else may turn against you and disrupts your privacy? If you find yourself in a situation where you want to stop sharing your Google Docs document, then you can keep your Google Docs private.

  • If you share your Google Docs file with people, the owner, or anyone with edit permissions can change the sharing settings for the file.
  • If you don’t want anyone to change the sharing settings of your Google Docs file, you have to remove the edit permissions too.

How to stop sharing a file to keep Google Docs private?

  • Open your Google Docs document that you want to make private.
  • Click the blue-colored “share” button at the top-right corner of the Google Docs document.
stop sharing a file to keep Google Docs private
  • “Share with People and Groups ” window will get opened.
  • Find the person you want to stop sharing your Google Docs file.
  • You can see the dropdown at the right end to their name.
  • Click the dropdown > Remove.
Google Docs how to keep docs private

If you remove all the collaborators from the Docs file and restrict the file link, your Docs file will be made private. 

Keep Google Docs private – Restrict link sharing for a file

When you change your Google Docs link’s setting to ‘Restricted’, the only people who can still see your Google Docs file are those you have directly shared (by entering Gmail address ) within the ‘Share with people and groups’ section.

How to restrict link sharing for a file to keep Google Docs private?

  • Open the docs document that you want to set as private.
  • Click the blue-colored share button at the top right corner of the Google Docs.
  • “Share with People and Groups ” window will get opened.
  • You can see that the “Get link” section will set to be Anyone. This means that anyone on the internet with this link can view it.
  • To change this, click “Change”. Now click the dropdown next to “Anyone with the link” and select restricted.
Google Docs Delete a shared file

Your Google Docs file will now be set to ‘restricted’ that ensures only people added can open with this link. And once you also remove all the collaborators from the Docs file, your Docs file will be made private.

Keep Google Docs private – Delete a shared file

If you decide that you no longer want to share the shared Google Docs document with other users, you can make a copy of that document and simply delete it.

How to delete a shared file to keep Google Docs private?

  • But people can view, comment, edit or make a copy of your Google Docs file until you permanently delete it.
  • To permanently delete your Google Docs file, go to Google Drive.
  • Right-click on the Google Docs file in your trash, and click Delete forever.
how to keep google docs private

Keep Google Docs private – Prevent others from sharing your shared files

If you are sharing a Google Docs file, the owner or anyone with edit permissions can change the sharing settings for the file that questions the privacy of your Google Docs file. 

How to Prevent others from sharing your shared files?

  • Open your Google Docs document which you want to set as private.
  • Click the blue-colored share button at the top right corner of the Google Docs.
  • “Share with People and Groups ” window will get opened.
  • Click the settings icon at the top right of the pop-up window.
  • Uncheck the “Editors can change permissions and share” option and “Viewers and commenters can see the option to download, print, and copy” option.
How to make private Google Docs

This will prevent others from sharing your shared files and thus enhance the security and privacy of your Google Docs.

Keep Google Docs private – Stop publishing Docs file

You can stop publishing your Docs file to keep it private.

How to stop publishing Docs file to keep it private?

  • Open your Google Docs document that you set to be private.
  • At the top of the document, click File>Publish to the web.
  • “Publish to the web” window will be opened
  • Find the “Stop publishing” button at the end of the window and click it.
keep google docs private
  • A confirmation pop-up will open. Click “OK” to stop publish your Google Docs file.
make private Google Docs

Google drive private folder

  • Google Drive is private by default. The files and folders that are available in your Google Drive are private by default. 
  • You can change the access to your Google Docs files depending on your needs and select your level of privacy.
  • Sharing settings in Google Drive is quite similar to Google Docs sharing settings.

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And voila! You can keep your Google Docs private now! Just follow the above steps!

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